Currently, the Customs sector is undergoing a complete transformation aimed at simplified procedures and full digitalization. Undoubtedly, Single Window (SW) is a step towards achieving this challenge. It allows traders to lodge all import-, export-, and transit-related information and regulatory documents at a single location and/or single entity. The SW environment for customs is entirely focused on simplifying customs formalities and involves all stakeholders dealing with the cross-border movement of goods.

Undeniably, the value of a single entry point (Single Window) has taken increased importance in the new security environment. The efficiency of submitting information to official agencies is becoming a key factor in the competitiveness of the firms and agencies involved in cross-border activities. In addition, the obtaining of information in advance between the Member States and different authorities remains a crucial factor for ensuring the security and facilitating trade. For example, The Advance Cargo Information (ACI), part of a Single Window environment, aids the processing and clearance of goods. It provides both public and private operators with comprehensive electronic cargo information well ahead of the arrival. Further, the Registered Exporter System (REX) aims at making up-to-date and complete information available on Registered Exporters established in non-EU countries exporting goods to the EU under preferential trade arrangements.

The Single Window, which is based on the blockchain technology, resonates also to WCO’s Globally Networked Customs (GNC) concept. It is a step towards making it a reality as they both require harmonized data clusters, agreed messaging, trust between the parties, data protection that is equivalent at either end of the transaction, etc. The most obvious commonality is the cross-border exchange of trade data for enhanced risk assessment and, hopefully, risk mitigation.
UN/CEFACT (United Nations/Centre for Trade Facilitation and Electronic Business) and more specifically it’s International Trade Procedures Working Group provides comprehensive recommendations for the establishment of Single Window. Although there are many possible approaches to establishing such an environment, three basic models were discerned. They are presented in recommendation 33 and recommendation 34 of The Working Group as follows:

1. A Single Authority: It receives information, either on paper or electronically, and disseminates this information to all relevant governmental authorities. It also coordinates controls to prevent undue hindrance in the logistical chain.
2. A Single Automated System: It collects and disseminates information (either public or private). It also integrates the electronic collection, use, and dissemination of data related to trade that crosses the border.
3. An automated Information Transaction System: Through it, traders can submit electronic declarations to the various authorities for processing and approval in a single application.

The team of Latona operates successfully in all the environments mentioned above. We also collaborate efficiently with the Tax authorities and agencies to which those functions are delegated aiming at facilitation of the supply chain management. All things considered, we implement our new approach to the Single Window environment through the following services:

Institutional Development

• Legislation: interoperability, interconnectivity, eDocuments, Public Keys Infrastructure, e-Invoice;
• Reorganization: definition of roles, tasks, activities; organization of training;
• Trade facilitation: establishing institutional collaboration between public and private bodies;
• Risk and security policy definition; risk and security strategy development.

Definition of the Enterprise Architecture of the Single Window Environment

• Development of the Enterprise Architecture method for the specific organization in the context of international trade;
• Processes definition/re-engineering;
• Definition of the Data model, Data Management, and Data Governance rules;
• Development of the IT strategy, roadmap, and transitional architecture;
• Value and performance indicators definition;
• Compliance and Conformance implementation techniques.

Implementation of the Single Window Platform

• Re-usable Solution Building Blocks implementation;
• Drafting functional and technical specifications;
• Big Data management solutions and analysis;
• Implementation of eDocuments and eSignature;
• Intergovernmental exchange of information; implementation of e-certificates, authorization, licenses, permissions;
• Project management and quality management.

For further information about our services, we would be happy to contact us.